| |
| |
|
|
Software Information |
|
|
|
Understanding Document Management
The term "document management" and "paperless office" is the subject of countless articles and books. Everyone wants to achieve this lofty goal but not everyone understands what the terms really mean. Before you can embark on the journey of achieving total document management, it's important that you have a good basic knowledge of the terms and concepts that go with it. Once you start investigating the various software solutions that are available you're going to run into some document management abbreviations, acronyms, and general terms that you might not be familiar with. Here is a "cheat sheet" that will help you to understand the material that you'll encounter as well as the conversations that you'll be having with document management solution providers. Electronic Document Capture (EDC) This is the generic term that refers to the entire process of converting paper documents into their electronic equivalents. It covers concepts such as scanning, text recognition, image conversion and indexing for later retrieval. In other words, it is a catchall phrase for the entire document management process. Optical Character Recognition (OCR) OCR is a process that recognizes the printed words that are present on a physical document. OCR is generally used when processing documents that are printed in "normal" printer or typewriter fonts. Intelligent Character Recognition (ICR) This process is similar to OCR but is generally capable of also processing certain handwritten documents on special forms. It can also recognize and process "tick marks" and bar codes. Electronic Document Management System (EDMS) Sometimes referred to as Document Management (DM) or Document Management System (DMS), this term encompasses not just the electronic conversion of paper documents, but the management of electronically created documents including word processing and email. EDMS systems are used to locate and display documents as well as to maintain different versions of the source document. Electronic Record Management System (ERMS) Also known as Record Management (RM) or Record management System (RMS), this term refers to systems that are used to insure that important records such as payroll, human resources, patient records, contracts, etc, are stored and available during their useful lifetime. Web Content Management (WCM) Also called a Content Management Systems (CMS), this term refers to software that is used to store and publish content to a web site. A CMS separates the web content from the underlying HTML design so that any authorized person can publish or remove content from a web site without having to know HTML. Workflow Management (WFM) WFM systems are used to management document preparation in a structured environment where certain preparation, review, or approval steps have to be done in a defined order. WFM systems direct the documents to the correct people, in the correct order, until the entire process has been completed. Knowledge Management (KM) These systems are used to make the total legacy "knowledge" of an organization available to everyone. KM systems eliminate the need for employees to "reinvent the wheel" when dealing with questions, processes, or any other issue that has already been dealt with by someone in the organization. A Frequently Asked Questions (FAQ) system is a good example of a valuable KM system. Now that you have an understanding of the basic terms that you will encounter, your next step is to determine the type of document management system that best meets your requirements. After that you can begin the process of identifying the available solutions and pick the one that meets your organization's needs. Cavyl Stewart is the owner of http://www.find-small-business-software.com. Never again slave away at boring tasks inexpensive software can do twice as fast. Find out how by subscribing to her exclusive free 100% orginal content ecourse:"Discover 52 ways to do more with software," by sending a blank email to: 52-ways@getresponse.com
MORE RESOURCES:
Software - Google News |
|
|
|
RELATED ARTICLES
Your Computer May Be Infected, Heres How To Check (NOT about virus) NOTE: Please take time to read on - it may be vital for your PC's security. If you are not in the mood, just save it or print it out for later reference. Great Plains Customization - Programming Auto-apply in Accounts Receivable Microsoft Great Plains is one of three Microsoft Business Solutions mid-market ERP products: Great Plains, Solomon, Navision. Considering that Great Plains is now very good candidate for integration with POS application, such as Microsoft Retail Management System or RMS and Client Relation Systems, such as Microsoft CRM - there is common need in Great Plains customizations and integrations, especially on the level of MS SQL Server transact SQL queries and stored procedures. Brief Notes About Mainframe Software Pricing We don't think about mainframe software pricing anymore, we just go out buy a server hardware/software "package" from Microsoft, but did you ever tink about how they got their ideas for the usage licence, it all started with IBM and the introduction of Cmos logic technology in 1994, simnce then mainframe software pricing has steadily became disproportion to the comparatively minute hardware costs, which has been stated to be "typically four to five times the hardware cost" in terms of the system budget.This trend has given rise to growing concerns over the direct results of current software pricing techniques which are leading to problems such as making smaller applications costly to operate on large systems. Microsoft RMS - Great Plains Integration - Overview For IT Specialist Microsoft Great Plains and Microsoft Retail Management System (Microsoft RMS) are getting new market share due to the Microsoft strong marketing campaign. Both products: Microsoft Great Plains and Microsoft RMS are coming from the same Microsoft subdivision - Microsoft Business Solutions (MBS), however due to the fact that both products were bought by Microsoft from different vendors, the integration between the two is not an easy thing. What You Should Know About Installing Screensavers Do you remember that frustrating feeling when you find an interesting screensaver and can't install it on your computer? This article will help you to never have it again.Back to when Windows 95 started to find its home on many computers there was just half a dozen of screensavers preinstalled with the system. Microsoft Great Plains Chemicals & Paint Industry Implementation & Customization Notes Microsoft Great Plains fits to majority of industries, in the case of Chemicals & Paint you should consider implementation with balanced approach of utilizing existing Great Plains standard module and light customization and reporting with Great Plains Dexterity, MS SQL Server stored procedures, Modifier/VBA and direct .Net publishing from Great Plains Company database. SSH (SCP) Send Files from Windows to Your Linux Box Not all of us have the luxury of working both at home and at work on a UNIX based system. However that doesn't mean you can't transfer files safely and securely between the two systems. 5 Mac Security Tips You Can't Live Without So, you've bought a new Macintosh, and now you may be wondering how to make it safer. There are several things that you can do which will protect your Mac from viruses and hackers. Spyware, Adware, etc. -- Terms and Common Sense When reading an article where some term is used often, it is useful to make sure the author of the article and you mean the same. Not surprisingly for those who still remember English lessons at school, every noun ending with "ware" is a mixture of objects having something in common--usually used for similar purposes. S is for Spying, Surveillance -- and for Software as Well Words we choose to describe things and phenomena often show our attitude towards what we say. They imperceptibly reflect our opinions and judgments, prejudices and preferences, moral convictions and beliefs. Spyware - The Internet Devil Of Our Times! Spyware and Adware infest over 90 percent of computers in use today. Internet linked computers has made it easy for spybots, adware, and trojans to infiltrate and compromise online privacy. Antivirus Software - Get The Bugs Before They Get You! You turn on your computer, and it doesn't look quite right. Maybe your icons have changed, or the background picture is wrong. Programming Environments And The Software Production Process Introduction: The creating of a computer program involves a number of stages which can be made easier with several separate software utilities. There are now integrated set of support programs which combine all the necessary utilities to provide a complete program development environment. How To Develop Software For Your Business Software development is a risky business.Many software developers are barely skilled at their trade, much less at business. Microsoft Great Plains customization - Freight Forwarding/Transportation industry example Microsoft Business Solutions Great Plains version 8.5, 8. Will Adobe Manage to Replace Industry Work Horse Quark Express by Giving Adobe InDesign for Free? Heard about the Quark "killer"?Adobe InDesign CS2. Will it really "kill" Quark? Adobe has been saying "it will" for the last six years or so, but it hasn't happened. Linux Vs. Windows This article will not attempt to advocate the use of Linux over Windows or vice versa. I will try to present the differences and similarities between Linux and Windows in a fair manner. How to Make Attractive and Effective PowerPoint Presentations Microsoft PowerPoint has dramatically changed the way in which academic and business presentations are made. This article outlines few tips on making more effective and attractive PowerPoint presentations. Most Common Ways to Accumulate Spyware (where It is Downloaded to Your PC) It is possible that if one avoided all sources of spyware, ad-ware and virus infection that infection would be at minimal levels. Although I don't recommend using only this method as a form of fighting spyware, it can be a potentially effective mean. Screenshots Vista Windows Features Additionally, Vista will include many other new features.Aero Vista will include a completely re-designed user interface, code-named Aero.
|
| home | site map |
| © 2006 |
